Alumni Engagement Associate

Alumni Engagement Associate

(Job Number: 160-24)

Department:              Advancement and Alumni Relations
Campus:                      Barrie
Classification:            Support Staff
Posting Date:             August 9, 2024
Hourly Pay Range:    $27.81 (start rate) – $32.24 (4-year rate)
Hours per week:        37.5 hours per week
Status:                         Full-Time

Georgian College’s Advancement and Alumni Relations department maintains strong relationships with a variety of constituents to inspire support and engagement. The department is organized into four integrated units: Engagement; Philanthropy; Partnerships; and Donor Relations and Operations. Reporting to the Associate Director, Engagement, the Alumni Engagement Associate will serve as a key support in the coordination, implementation, monitoring/tracking, and reporting/evaluation of Georgian’s alumni engagement programs and services.  Specific duties include, but are not limited to:

Alumni Engagement Events and Initiatives 
Coordinate and implement multi-faceted alumni engagement strategies for events, communications, recognition, volunteer programs, and philanthropy initiatives, specifically:
•    Develop, coordinate, attend, and ensure the successful delivery of alumni events and logistics
•    Secure and coordinate alumni volunteers and ambassadors for various opportunities
•    Support, engage, and collaborate with a variety of College departments and academic areas to foster alumni engagement activities
•    Coordinate alumni-to-student mentorship program
•    Support Alumni Association Executive Council (AAEC) meetings, subcommittees, activities and recruitment
•    Seek, bring forward, and coordinate opportunities to highlight the good works and success stories of our alumni across the College and the broader community
•    Support alumni fundraising appeal efforts

Database Management and Reporting
Ensure the integrity and accuracy of alumni information by maintaining and updating our database, specifically:
•    Maintain and update alumni records in Raiser’s Edge database
•    Perform data entry, coding, and segmentation
•    Generate reports and extract data
•    Ensure accurate tracking of alumni interactions, participation and engagement
•    Seek out data proactively to keep alumni information updated
Communication and Marketing
Drive awareness, engagement, and participation in alumni activities through professional, engaging, on-brand communications and marketing outreach.
•    Create alumni-related communications and marketing materials and messaging
•    Support alumni-related communications including contributing to content for the alumni website, social media, e-newsletter, magazine and staff news
•    Coordinate communications approvals
•    Serve as frontline contact for alumni inquiries and outreach by drafting letters, messages, and replies as required

Affinity Partnerships and Perks Program
Coordinate and contribute to driving revenue by building a thriving Affinity Partnership and Perks Program for graduates.
•    Coordinate affinity/perks partner discounts program
•    Coordinate partner agreements and expectations
•    Identify and develop new partnership opportunities
•    Facilitate perks partner program applications
Georgian Alumni Network (GAN) Platform Operations
•    Populate the GAN with updated content
•    Develop and coordinate strategies to increase use and members
•    Ensure quality platform experience for users
•    Monitor communication and engagement, and extract data as required
•    Manage job board and events module
•    Oversee Perks Partnership directory

Administrative Support
•    Respond to and track incoming communications (phone, email, mail)
•    Maintain supplies of alumni materials, track and organize inventory
•    Representation on committees as required

Qualifications:
•    Successfully completed a two-year postsecondary diploma in a relevant field of study that may include, but is not limited to business, communications, marketing, fundraising, events, or another related field.
•    A minimum of two years of experience working in advancement, alumni relations, membership and/or in a nonprofit capacity
•    Completion of a post-graduate one-year program in fundraising, digital or direct marketing, events, project management or other advancement-related education considered an asset
•    Advanced database/CRM experience, experience working with Raiser’s Edge/NXT is an asset
•    Experience with Outlook, PowerPoint, Word, InDesign, Canva, Constant Contact, and/or Teamwork considered an asset
•    High-level communication skills are paramount including writing, editing, and presenting at meetings and events
•    Basic graphic design skills are an asset
•    Project management experience is an asset including drafting event logistical plans and briefing notes
•    Attention to detail, proven teamwork, and strong interpersonal skills are required
•    Flexible and able to adapt to rapidly changing priorities and opportunities
•    Reliable transportation to attend advancement and alumni events and activities on and off campuses is required

Georgian College supports diversity, equity and a workplace free from harassment and discrimination and is committed to an inclusive, barrier-free environment. We invite applications from all qualified candidates and actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to persons of Indigenous ancestry, racialized persons, persons with disabilities, women and members of the 2SLGBTQ+ community. If you are contacted to participate in the interview, please advise the coordinator of any accommodations needed with respect to any materials or processes used to ensure you have access to a fair and equitable process.

Alternate formats will be provided upon request throughout the recruitment and selection process.

Georgian College has introduced Flex Work for some positions. This position is currently eligible for Hybrid Work. Flex Work agreements will be determined between the employee and manager when employment commences and may change in accordance with the Flex Work guidelines.  All employees are required to permanently reside in the province of Ontario.

Applications for this position must be received by 11:59 p.m. August 18, 2024. While we thank all applicants, only those contacted for an interview will be acknowledged.