Website Georgian College

Prospect Development and Records Specialist

(Job Number:77-24)


Department:               Advancement and Alumni Relations
Campus:                    Barrie
Classification:            Support Staff
Posting Date:             May 2, 2024
Salary Range:            $35.06 (start rate) – $40.71 (4-year rate)
Hours Per Week:       37.5 hours per week
Status:                       Full Time

Georgian College’s Advancement and Alumni Relations department creates and maintains strong relationships with a variety of constituents to inspire investment and deepen engagement to the College. The department is organized into three integrated units: Major Gifts, Partnerships and Sponsorships; Alumni Engagement and Annual Giving; and Donor Relations and Operations.

Under the direction of the Associate Director, Advancement Services, the Prospect Development and Records Specialist will support the fundraising and alumni engagement initiatives of the college. The Specialist has five main areas of responsibility: 1) prospect identification; 2) prospect management; 3) prospect research; 4) records management; and 5) competitive intelligence and constituent development. Specific duties include, but are not limited to:

•    Responsible for the systematic and proactive identification of potential major gift donors, top alumni, and leadership volunteers
•    Develop and implement the department’s prospect rating system to inform qualification, and engagement strategy for major gift prospects
•    Develop concise prospect research profiles or briefing documents that provide strategic insights and recommendations related to engagement and/or solicitation
•    Prepare and present strategic insights and recommendations that inform fundraising strategy and alumni engagement to a variety of staff and volunteers including the Advancement and Alumni Relations team and the President’s Leadership Team
•    Contribute to a strong data integrity and quality culture;  conducting data quality control reviews for alumni and major gift donor/prospect records
•    Responsible for the accuracy of all data points related to major gift activity including prospect classification, status; prospect assignments and planned solicitations
•    Develop and generate prospect management reports on a consistent schedule
•    Prepare and circulate summaries and insights on alumni achievements, prospect intelligence, local/regional donation activity, and donor news
•    Acts as a subject matter expert to train and support team members on the prospect management system and prospect development best practices

•    Successfully completed a three-year postsecondary diploma/degree in a relevant field of study
•    A minimum of five years’ experience working in an advancement-related function is required, preferably in a higher education setting, of which four years experience working in a prospect development role (prospect research, prospect management, prospect identification)
•    Completion of a post-graduate program in fundraising or research analyst, library sciences is considered an asset
•    Proven communication skills (written and oral) in order to write and edit material
•    Demonstrated attention to detail ensuring a high level of accuracy
•    Demonstrated experience working with confidential information
•    The ability to collect, analyze, interpret and evaluate information, identifying insights and key trends

Georgian College supports diversity, equity and a workplace free from harassment and discrimination and is committed to an inclusive, barrier-free environment. We invite applications from all qualified candidates and actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to persons of Indigenous ancestry, racialized persons, persons with disabilities, women and members of the 2SLGBTQ+ community. If you are contacted to participate in the interview, please advise the coordinator of any accommodations needed with respect to any materials or processes used to ensure you have access to a fair and equitable process.

Alternate formats will be provided upon request throughout the recruitment and selection process.

Georgian College has introduced Flex Work for some positions. This position is currently eligible for Hybrid Work. Flex Work agreements will be determined between the employee and manager when employment commences and may change in accordance with the Flex Work guidelines.  All employees are required to permanently reside in the province of Ontario.

This position is open until filled. While we thank all applicants, only those contacted for an interview will be acknowledged.

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